How to export from Power BI

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How to export from Power BI

Ella Pimm | Nov 23, 2020

Power BI Video Series | Episode 6

In this video series, Trainer Steven Knight covers key aspects of using Power BI Reports and Dashboards, in eight short & accessible episodes. This video is applicable for both Windows and Mac operating systems, and simply requires the use of an up-to-date web browser.

This episode covers how to export from Power BI.

Exporting from Power BI

Exporting Data from dashboards, reports, visualizations, or Apps all offer a range of different options. These options vary depending on the kind of data, what the document publisher has allowed as well as your permissions in the document.

The export menu can be found on the far-left side of the document ribbon. The range of exporting options available include:

Print
- Dashboards often do not offer direct export to pdf option.
- Instead, this can be done through the print option.
- Under Print menu select printer name ‘adobe PDF’.

Export to PDF
- The easiest option to share graphics and data.
- This is a static image and thus not interactive.
- High quality.
- No issues surrounding access, therefore good for third-party sharing.

Export to PowerPoint
- Will include clickable images that link each visualization back to the original Power BI document.
- However, for them to access this link they must have access to the original document.

If you found Episode 6 of our Power BI Video series helpful be sure to keep an eye out for the next installments coming soon.

Catch up on past episodes:

Accessing Shared Reports | Power BI Series | Episode 1

Accessing Apps | Power BI Series | Episode 2

To learn more about Power BI and our range of training options. View Power BI Courses

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Jenny - Excel Beginner Perth, 11 Dec 2025.

Very good and knowledgeable

Carson - Excel Beginner Perth, 11 Dec 2025.

Clear and easy instructions made learning a breeze

Andre - Excel Beginner Remote East, 11 Dec 2025.

Very knowledgeable explains pretty well

Nathan - Excel Beginner Brisbane, 11 Dec 2025.

This is an exploratory session, so yes we learnt quite a bit on what's to come and how it will impact the future in terms of learning and working with copilot (AI)

JOhn - Copilot for Excel Canberra, 11 Dec 2025.

Good Explainer

Kakoly - Copilot for Excel Canberra, 11 Dec 2025.

The trainer was knowledgeable and friendly. They presented well and kept the class engaged. The content itself was slow, but that is to be expected from class based learning.

Lauren - Copilot for Excel Canberra, 11 Dec 2025.

Comprehensive but was a bit disappointed we didn't get to the python component - I'll be looking over in my own time. Lesson information was well laid out. Was nice to learn some new things in excel separate to the Copilot training too!

Jacinta - Copilot for Excel Canberra, 11 Dec 2025.

Very accommodation and helpful. I learnt something new.

Lucita - Copilot for Excel Canberra, 11 Dec 2025.

Good examples, maybe take bit longer in checks

Brett - Power Automate Intermediate Remote East, 11 Dec 2025.

good, detailed and structured training thank you

Amrit - Power Automate Intermediate Melbourne, 11 Dec 2025.

Brilliant. A fear of learning was removed being here. 100% recommend.

Steve - Excel Beginner Melbourne, 11 Dec 2025.

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